2027 Cookie Coordinator Agreement & Financial Responsibility

Girl Scout Cookie Program Coordinator Agreement & Financial Responsibility

This agreement must be completed before a product program role will be added to your myGS account. This agreement is valid for the 2027 season of the Girl Scout Cookie Program
I am volunteering for the following position(s)
I am volunteering as Service Unit Cookie Coordinator for
I am volunteering as Troop Cookie Coordinator for
THIS ROLE IS FOR IRG MENTORS ONLY.
IF YOUR GIRL SCOUT IS IN A TROOP, SHE IS NOT AN IRG.
I am volunteering as an IRG Cookie Program Mentor for
- Service Unit Cookie Coordinator
  
  Qualifications:
  - Ability to dedicate time needed to conduct Service Unit activities and trainings of the Girl Scout Cookie Program from November to March.
  - Ability to interpret, support and assist others in the objectives of the program.
    Strong computer skills and ability to direct others.
  - Ability to communicate and cooperate with adults from diverse backgrounds.
  - Ability to motivate Troop Cookie Coordinators and problem solve in a positive manner.
  - Has no outstanding debt with Girl Scouts of Middle Tennessee.
  - Registered as a Girl Scout–approved adult (18+) and has a current and eligible criminal background check on file with Girl Scouts of Middle Tennessee.
  - Has completed Funding the Fun through gsLearn
  Coordinators must complete the Cookie Coordinator Agreement & Financial Responsibility form before receiving any program materials.
  
  Principal duties and responsibilities:
  
  Please refer to the Girl Scout Cookie Program Manual for more detailed program assistance.
  
  Training and Meetings
  - Attend Council Cookie Program kick off & training.
  - Attend monthly Service Unit meetings throughout the duration of the Girl Scout Cookie Program.
  Deadlines and Communication
  - Meet all deadlines set by Council for the Girl Scout Cookie Program.
  - Communicate all program dates and deadlines to Troop Cookie Coordinators and ensure entries are completed on time.
  - Maintain regular contact with Troop Cookie Coordinators throughout the program; monitor for problems and successes.
  - Notify the Product Programs Department of any questions or concerns that arise.
  Troop Setup and Support
  - Distribute troop materials to Troop Cookie Coordinators once they have submitted their Troop Agreement Form.
  - Host Cookie training for Troop Leaders in the Service Unit.
  - Host a Cookie Rally at the SU level, or provide support for hosting at the troop level.
  - Assist Troop Cookiet Coordinators with program procedures and their specific responsibilities throughout the program.
  - Verifies entry of Troop Final Reward Order in eBudde by the specified date.
  - Works closely with troops to complete and file any family or troop delinquency with proper documentation.
  Orders and Delivery
  - Secure a delivery point for the Service Unit initial order delivery (If applicable).
  - Submits Service Unit booth locations by December and troop booth selections by January as required for the Girl Scout Cookie Program (If applicable).
  - Verifies eBudde troop settings and contacts have been updated including designation of “Primary Contact” on each troop in the SU.
  - Verifies entry of troop initial cookie orders and all reward orders in the eBudde system by the specified date.
  - Facilitates delivery of initial cookie orders to troops, obtain signatures for receipt of cookies, and keep receipts for all cookies received and distributed.
  - Maintain all signed receipts for Council records.
  Rewards
  - Receive shipment of troop rewards and distribute to Troop Cookie Coordinators in a timely manner.
  General
  - Assist the Product Programs Department as needed.
- The Council Agrees To: Provide training, all materials and ongoing support.
- By checking each box, you acknowledge each statement as it relates to the position of Service Unit Cookie Coordinator:
- Troop Cookie Coordinator
  
  Qualifications:
  - Ability to dedicate time needed to conduct troop activities and trainings of the Girl Scout Cookie Program from November to March.
  - Ability to interpret, support and assist Girl Scouts in the objectives of the program.
  - Strong computer skills and ability to direct others.
  - Ability to communicate and cooperate with adults from diverse backgrounds.
  - Ability to motivate Girl Scouts and problem solve in a positive manner.
  - Has no outstanding debt with Girl Scouts of Middle Tennessee.
  - Registered as a Girl Scout–approved adult (18+) and has a current and eligible criminal background check on file with Girl Scouts of Middle Tennessee.
  - Has completed Funding the Fun through gsLearn.
  Coordinators must complete the Cookie Coordinator Agreement & Financial Responsibility form before receiving any program materials.
  
  Principal duties and responsibilities:
  
  Please refer to the Girl Scout Cookie Program Manual for more detailed program assistance.
  
  Training and Meetings
  - Attend Service Unit Cookie training.
  Deadlines and Communication
  - Meet all deadlines set by Council for the Girl Scout Cookie Program.
  - Schedule a meeting to inform the troop and families about the Girl Scout Cookie Program and procedures.
  - Obtain written or electronic permission from the caregiver of each Girl Scout participating in the program, using the form provided by Council.
  - Maintain regular contact with the Service Unit Cookie Coordinator throughout the program; notify the SU if questions or concerns arise.
  Girl Scout Guidance
  - Guide Girl Scouts as they set goals to carry out their planned activities.
  - Discuss and encourage teamwork, leadership, communication skills, and money management with the Girl Scouts.
  - Stress safety as outlined in Volunteer Essentials and GSUSA safety guidelines
  - Communicate to the troop and caregivers that once received, product inventory cannot be returned to the troop or Council.
  - Communicate the product policy to troop caregivers; understand that product cannot be replaced due to mishandling.
  Orders and Delivery
  - Update Girl Scout and troop orders, payments, inventory transfers, and deposit into the appropriate online tracking systems.
  - Pick up the troop's product order from the delivery site and promptly distribute to Girl Scouts and caregivers.
  - Visit Council cupboards as needed for additional product to fulfill Girl Scout orders and/or booth sales.
  - Obtain caregiver signatures for receipt of any product and/or money.
  - Facilitate product transfers between troops, if necessary, to ensure the troop is not left with extra product.
  Rewards
  - Verify and submit initial and final reward orders by deadlines.
  - Obtain rewards from the Service Unit Cookie Coordinator and distribute to Girl Scouts.
  - For troops opting out of rewards: ensure each troop member's caregiver has signed and agreed to the opt-out through the Product Program Caregiver Permission and Responsibility Form. If the decision is not unanimous, and the Troop Coordinator opts out against the troop's wishes, the Troop Coordinator is responsible for purchasing rewards from a third party vendor.
  Financial
  - Deposit all money collected into the troop checking account promptly.
  - Understand that all monies due to Council will be collected from troops via ACH pull.
  - Understand that any returns due to non-sufficient funds (NSF) will be the responsibility of the troop for the NSF fees applied from the bank(s).
- The Council Agrees To: Provide training, all materials and ongoing support through trained volunteer leadership.
- By checking each box, you acknowledge each statement as it relates to the position of Troop Cookie Coordinator:
- Once you fill out this form, and you have at least one Girl Scout fill out the Cookie Program Caregiver Permission & Financial Responsibility form, you will begin to receive an email detailing the Girl Scouts who have filled out the form as well as the results of the reward opt out vote.
  
  You can unsubscribe to these emails once you receive one, but it will be the only way to view who has filled out the form.
- Individually Registered Girl Cookie Program Mentor
  
  Qualifications:
  - Ability to dedicate time needed to conduct activities and trainings of the Girl Scout Cookie Program from November to March.
  - Ability to interpret, support and assist Girl Scout in the objectives of the program.
  - Strong computer skills and ability to direct others.
  - Ability to communicate and cooperate with adults from diverse backgrounds.
  - Ability to motivate Girl Scout and problem solve in a positive manner.
  - Has no outstanding debt with Girl Scouts of Middle Tennessee.
  - Registered as a Girl Scout–approved adult (18+) and has a current and eligible criminal background check on file with Girl Scouts of Middle Tennessee.
  - Has completed Funding the Fun through gsLearn.
  Mentors must complete the Cookie Coordinator Agreement & Financial Responsibility form before receiving any program materials.
  
  Principal duties and responsibilities:
  
  Please refer to the Girl Scout Cookie Program Manual for more detailed program assistance.
  
  Training and Meetings
  - Attend Service Unit Cookie training.
  Deadlines and Communication
  - Meet all deadlines set by Council for the Girl Scout Cookie Program.
  - Meet with the Girl Scout and caregiver to explain the Product Program and procedures.
  - Obtain electronic permission from the caregiver using the form provided by Council.
  - Maintain regular contact with the Service Unit Cookie Coordinator throughout the program; notify the SU if questions or concerns arise.
  Girl Scout Guidance
  - Guide the Girl Scout as they sets goal to carry out planned activities.
  - Discuss and encourage teamwork, leadership, communication skills, and money management with the Girl Scout.
  - Stress safety as outlined in Volunteer Essentials and GSUSA safety guidelines
  - Communicate to the caregiver that once received, product inventory cannot be returned to Council.
  - Communicate the product policy to the caregiver; understand that product cannot be replaced due to mishandling.
  Orders and Delivery
  - Update Girl Scout orders, payments, inventory transfers, and deposits into the appropriate online tracking systems.
  - Pick up the Girl Scout's initial order from the delivery site and promptly distribute to Girl Scout and caregivers.
  - Visit Council cupboards as needed for additional product to fulfill girl orders and/or booth sales.
  - Obtain caregiver signatures for receipt of any product and/or money.
  - Facilitate product transfers between troops or other IRGs, if necessary, to ensure the Girl Scout is not left with extra product.
  Rewards
  - Verify and submit initial and final reward orders by deadlines.
  - Obtain rewards from the Service Unit Cookie Coordinator and distribute to Girl Scout.
  Financial
  - Submit all money collected to council promptly.
- The Council Agrees To: Provide training, all materials and ongoing support through trained volunteer leadership.
- By checking each box, you acknowledge each statement as it relates to the position of IRG Cookie Program Mentor:
- Date
  
  MonthDayYear
  2 digit month, 2 digit day, 4 digit yearDate
- By putting my name below, I certify that I have read and reviewed the responsibilities for the selected positions and agree to fulfill these duties to the best of my abilities.
  
  First NameLast Name
- Your Email (Must match myGS, will be denied if mismatched)
  example@example.com
- This appointment is valid when signed electronically. Copies are on file with Girl Scouts of Middle Tennessee's Product Programs department.
Should be Empty:

Girl Scout Cookie Program Coordinator Agreement & Financial Responsibility